2020 Conference Details for Vendors

Thank you for supporting NCRA through a corporate membership and/or conference sponsorship or exhibit/display fee.

Conference Vendor Information

The 2020 NCRA Annual Conference

Thank you for supporting NCRA through a corporate membership and/or conference sponsorship or exhibit/display fee.

Exhibit Hall: Grand Ballroom C&D at the Westin hotel

Breakfast and breaks each day are in the exhibit room hall. Lunch on Saturday is also in the exhibit hall. You must plan to have representative(s) in the exhibit hall during breakfast, breaks and lunch on Saturday, and breakfast and break on Sunday. We will have a trailmap to encourage attendees to visit with our vendors and someone will need to be at your booth to participate. The exhibit hall is open throughout the meeting however we only require that booths be staffed during the specified times.

Electricity/Ethernet/AV Needs

NCRA provides electrical connection for corporate members and sponsors. If you are an exhibitor and need to order electricity OR  you have other needs such as ethernet or TV, please use this Form to order the items needed. Please return this form to PSAV before March 15.


Valet parking at the hotel will be at the hotel rate. Self parking is $20/day at the garage next to the hotel


Accommodations for the NCRA meeting can be made through the Westin Charlotte. To make reservations  please call 866-837-4148 to see if rooms are available at the hotel. The NCRA block sold out before closing on March 2.

Hotels in walking distance of the Westin Charlotte are:

Marriott Courtyard City Center
Marriott City Center
Aloft at the Epicenter
Residence Inn at the Epicenter
The Ritz-Carlton


NCRA is providing WiFi for the conference.

Corporate Description and Representatives

NCRA’s contact for the conference will receive an email with instructions on how to submit this information.

Exhibit Hall Schedule

Friday, March 27
5:00pm – 7:00pm Exhibit Set-Up

Saturday, March 28
7:00am – 7:45am Breakfast
10:00am -10:30am Break
12:30am – 1:30pm Lunch
3:00pm – 4:30pm Break

Sunday, March 29
7:00am – 7:45am Breakfast
10:00am – 10:30am Break
10:35am Breakdown
12:00pm Breakdown concludes

Shipping to Westin Charlotte

FedEx in The Westin Charlotte will manage all shipping and receiving for the annual conference. Packages may not arrive before March 25, 2020.

Package Label must contain the following information to ensure delivery. This information will not fit on a FedEx/UPS/DHL/USPS shipping label; therefor you will need to add an additional label to ensure the package is properly identified.

Hold for Guest <insert guest name> <insert guest cell phone number>
c/o FedEx Offices at the Westin Charlotte
601 S. College St.
Charlotte, NC 28202
NCRA Annual Conference
Table #
Box _________ of __________

Please ensure that the name on the label is the name of the person setting up the booth.

If you are bringing your display with you please be respectful of the bell staff.

Please Note: Do NOT set up your booth without removing your vehicle from the front of the hotel.

Shipping Notices
  • This form must be returned to the FedEx store before March 23, 2020 to ensure that your boxes are at your table before exhibit set-up on May 3. Please return to Jay Walls’s attention via email (jay.walls@fedex.com) or fax 704.333.6611. If you are not shipping to the hotel, please notify me before March 23, 2020.
    • Where the form asks for name include your Organization’s name and table number.
    • You may use your existing fed-ex account or credit card to pay for shipping and handling.
    • They will complete amount to be charged based on their fees.
  • Vendors must have tracking numbers with them for all boxes.
  • All vendors must bring their own return shipping labels. They will not be provided by NCRA or the FedEx Store



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